About Rental Contracts for Wedding Venues

December 23, 2014 at 10:00 am Leave a comment

Custumers paying at the hotelWhen planning a wedding it is important to obtain your venue as soon as possible to ensure availability on your wedding day. An important part of the process involves signing a contract to reserve your desired venue. Understanding the ins and outs of rental contracts will help alleviate any potential misunderstandings or answer questions regarding your contract. Read on to learn more about rental contracts for your wedding venue.

Date and Time

Always double-check the date and time on your wedding venue contract. By confirming this, you can take confidence there are no booking mix-ups.

Number of Guests

Confirm the number of guests that will be attending your wedding. This is important because many venues will feature a maximum capacity limit due to fire regulations and safety issues.

Deposit and Payments

Understand what is expected of you in terms of deposits and payments for the venue you wish to reserve. Verify the exact deposit amount and when it is due as well as the due date of the remaining balance and payment schedule.

Additional Fees or Charges

Review all additional fees are charges as most venues will charge a service fee and sales tax in addition to rental fees. If your venue does charge a service fee, take the time to read and understand what it will be applied towards.

Insurance and Liability

Inquire if your designated wedding venue includes insurance as part of the total costs or if you must obtain insurance through an outside source. Insurance and liability is important because it help protect you in case of

Cleanup and Trash Removal

Find out what the contract agreement plan is for cleanup after your wedding. Determine if cleaning will be handled by the venue or if you will need to get additional help to take care of this afterwards.


Ask about catering and address how this is applied in your contract. This is to determine if you must use their in-house caterers, choose from a list of preapproved catering services or bring in your own caterer.

Outside Vendors

If you plan to use outside vendors make sure this is allowed in your contract before acquiring services. Know that some contracts feature restrictions and limitations on what vendors may or may not do.

Contract Clauses

Common clauses that you will find in a contract include arbitration, confidentiality, incapacitation and force majeure. Once referred to as the “Acts of God” clause, a force majeure covers areas as natural disasters and similar acts but is not applicable towards such things as bad weather or cold feet.

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